Office Manager

San Francisco, California, United States Full-time

Who We Are

Mekanism is an award-winning, independent, full-service advertising agency made up of creative entrepreneurs. With offices in San Francisco, New York, Chicago and Seattle, we serve as collaborative business partners with some of the world’s best brands, including Ben & Jerry’s, HBO, MillerCoors, Peloton, Facebook, Charles Schwab and Alaska Airlines. Our creative approach to brand building is best described as “The Soul & Science of Storytelling”: Communicating a brand’s purpose with ideas informed by data and rooted in human truths.

Mekanism has been named to Ad Age’s “Agency A List” and twice to their “Best Places to Work”. We have also been listed on Creativity’s “The Creative 50” and have been recognized by Effie as one of the “Most Effective Independent Agencies”. We have been profiled by The New York Times, Fast Company and ABC’s Nightline. Mekanism’s campaigns have been covered and studied by Harvard Business School.

We take great pride in making unconventional campaigns for brands in conventional categories.  Our patented blend of storytelling for emerging media takes a small army of Mekanistas to pull off.  What is a Mekanista you ask? Being a Mekanista requires a rare combination of being a strange, wonderful and talented person who enjoys coffee, ping-pong and impromptu rooftop jam and workout sessions.  We are smart, strange, wonderful folks that brave our contentious and often spirited brainstorming sessions to make advertising magic.

The Office Manager

The Office Manager is primarily responsible for making sure the office runs smoothly on a daily basis – this includes but is by no means limited to the following:

Reception: Priority #1 is to open the office in the morning and answer the phones. The Office Manager is the face of Mekanism and maintains a presence in the office, receiving guests and deliveries, and answering the main phone line throughout each business day.

Office & Kitchen Organization & Inventory: The Office Manager is responsible for keeping the office organized, clean, and the kitchen well stocked. We have an average of 45 employees in house at all times. The Office Manager should take an active role in keeping up the appearance of our office. The Office Manager is also responsible for managing the general office supply and kitchen/food budget. 

Executive Assistance: The Office Manager may fulfill executive assistant tasks for company partners and other Executives as needed. This includes booking travel, scheduling meetings in and out of the office, making reservations, ordering gifts, getting lunch and whatever else may arise.

Scheduling: As Mekanism has many projects running at any one time is largely a project-based agency, the Office Manager must be aware of our many works in progress. Managing calendars for our meeting rooms and the ‘out of the office’ calendar is an integral part of the Office Manager’s role. This includes being aware of changing needs and communicating with all levels of staff to keep everyone’s schedules running smoothly.

Social Events: The Office Manager manages a few social events that happen throughout the year, including but not limited to our annual holiday party and offsite company summit, by working with the Mekanism Social Committee, an internal team of very dedicated social planners. On a more regular basis the Office Manager plans birthday parties and manages the Social Committee, a team of very dedicated social planners.

Qualifications:

  • You must be awesome
  • Passion for the advertising industry and motivated to learn and grow
  • A confident and engaging people person
  • Strong organization and planning skills
  • Experience in an office assistant/admin role; phone skills a plus
  • An eye for reducing clutter and keeping the overall office looking great
  • Calm and tactful under pressure
  • Professionalism, poise, and diplomacy to take on difficult issues
  • Discretion about private and confidential matters
  • Event/party planning experience a plus
  • Problem solver who is eager to help out and doesn’t mind random requests

Apply for this opening at http://mekanism.recruiterbox.com/jobs/fk01mj8?apply=true